Everything you need to know about fleet compliance

Posted by

hitanshi D.Rathod

Operating a fleet business is difficult; add to it the pressure of staying compliant at all times, and you are in for a challenging experience.

Regulatory compliances are levied upon every aspect of your business. This includes:

  • drivers,
  • non-driving employees,
  • vehicles, and
  • business as an entity.

For a business to operate within the law, they must remain compliant throughout their operations. But all this isn’t that simple.

Challenges of compliance

For a business from any industry, identifying the number of regulations that are to be followed is a challenge in itself. And not just that, every region or province has their own set of laws. So for a multi-regional business, fleet compliance is an uphill task.

Fleet managers need to keep tabs on the ever-changing nature of compliance to know all the laws that are to be implemented. Also, with increasing workloads and global operations, fleet managers need to eliminate inaccuracies and focus on streamlining their compliance.

Consequences of non-compliance

If your business chooses to overlook compliance, fines are just the beginning; such violations can be hugely detrimental to your business reputation.

Starting from increased administrative costs to delayed processes, non-compliance can slow down your business and decrease your chances of gaining any kind of incentives the government offers for compliant businesses. Also, all the factors will have a negative impact on your customers and eventually affect your business revenue.

Staying compliant

Thankfully, fleet management systems have been an effective game-changer for this industry at every step of the way. By automating compliance, fleet managers have better control over all the rules and regulations to be followed by the business. It makes it easier for fleet managers to access files, analyse vehicle reports and ensure that the business remains compliant.

While the laws of compliance are country-specific, there are certain common factors to be considered.

Driver Hours of Service: It is mandatory for fleet businesses to ensure that drivers do not work past the regulated HOS. With ELD, a fleet management system sends you an alert every time a driver exceeds the permitted HOS and lets you plan daily operations in accordance with the same.

Fleet maintenance: Complying with safety measures is crucial for both the drivers and the fleet. To ensure a safe environment, fleet managers need to plan an effective fleet maintenance schedule. By ensuring a good vehicle health, fleet managers can improve the vehicle life and also comply with regulations in terms of carbon emission levels.

Driver Vehicle Inspection Report (DVIR): Though this is a basic procedure followed by the mobile workforce before starting their daily operations, most drivers conduct it in a casual way. By automating DVIRs, fleet managers can avoid any negligence during the process and ensure complete safety.

Licenses, permits and more: Automate all necessary documents such as vehicle and driver licenses and permit to avoid any penalties and delay in completing the scheduled work.

It’s time to get rid of ancient, inefficient, manual methods and adopt the modern way of managing compliance with MoveX!