5 steps to building an effective fleet maintenance strategy

Posted by

Karthipriya S

Keeping the fleet up and running remains the biggest challenge of every industry. From irregular maintenance scheduling to unchecked driver behavior, there are multiple factors that can cause severe damage to the vehicle longevity. And even under controlled circumstances, unforeseen vehicle breakdown can derail your fleet operations, with every minute costing your business thousands. So how does one manage to keep the fleet on the road? Let’s find out.

Step 1: Create a maintenance schedule

Preventive measures are the key to maintaining your vehicle in the top condition. And while vehicles are the pulse of the business, it is even more critical to ensure they visit the workshop regularly. This calls for an effective maintenance schedule that doesn’t interrupt your daily operations.

There are two types of schedules that can be taken into consideration – time and odometer-based. Businesses can schedule vehicle maintenance either every day, week, bi-monthly, or for every 2000 miles and so.

Begin by maintaining a checklist of all the items that are to be reviewed.

  • From engine oil, tire pressure, brakes, coolant temperature, steering system, horn, seatbelt, windshield to the auxiliary system, there are multiple items to be checked.
  • Based on the particular item and its priority, maintenance schedule can be created.
  • For example: brake system, tire pressure and windshield can be part of the daily checklist and coolant temperature, auxiliary system review can be checked every month or every 1000 miles or so.

Step 2: Stay one step ahead with Predictive Maintenance

What if your business is able to predict a part failure even before it occurs? Sounds impractical? It’s not. With MoveX and its intelligent predictive maintenance solution, fleet managers can constantly keep track of engine condition and identify part failures beforehand. Using its artificial intelligence algorithm and integration of on-board diagnostics II, your business can reduce unexpected downtime by handling predictive maintenance.

Step 3: Review historical reports

How has your vehicle been performing? Are there any parameters that are to be considered, say fuel usage, engine hours and so on? Analyze fleet performance reports to identify vehicle breakdown, fuel efficiency and unexpected repairs. See if certain vehicles require additional rounds of maintenance while taking a particular route, say low-temperature ranging cities, mountain roads and more. Based on these findings, adjust your maintenance schedule accordingly.

Step 4: Streamline processes

It is important to maintain a centralized platform for all stakeholders – fleet managers, drivers, service engineers and technicians – to access vehicle maintenance history and repair information. Keep a streamlined process of resolving issues by providing a seamless flow right from drivers reporting an issue, the details being transmitted to the fleet manager and then the service engineer. This expedites the process of identifying, reporting and solving issues without any delay.

Step 5: Adopt a digital platform

Manual bookkeeping can be time-consuming and tedious. Switch to a fleet maintenance solution which digitally records maintenance schedule, vehicle maintenance history, repair expenditure, labor costs and inventory expenses. With quick access to insightful data, your business can make smarter decisions in choosing the right vehicles and reducing unnecessary costs.

Protect the most valuable asset of your business by planning an effective fleet maintenance strategy. See how MoveX and its fleet maintenance solution can solve your maintenance woes. Request for a demo today.

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